Virtual Event
Checklist
Leverage the power of online classes, workshops or webinars. Plan your first virtual event today.
Why Host a Virtual Event?
Virtual events were on the rise pre-pandemic, and now, they are here to stay.
Reach More People
52% of organizations say attendance is the same or more than at in-person events.
Audience Involvement
Half of virtual event attendees engage using social media. Only 16% of attendees engage on social at in-person events.
Save Money
82% of organizations say they spent less money on virtual events in comparison to in-person gatherings.
Here's Your 3-Month Plan
2-3 Months Before
Define event goals and objectives.
Identify target audience.
Select appropriate event format.
Set event budget.
Research and select streaming service plus video and audio recording tools.
Identify attendee event price.
Select registration tools and invitation format.
Layout preliminary event agenda.
Plan and launch promotional plan (email, SMS, social media, etc.)
1 Month Before
Do a dry run of the event.
Finalize event agenda and review content.
Develop back-up plans for any potential day-of issues.
Identify interactive elements (surveys, polls, live Q&A, etc.)
Practice, practice, practice.
The Day Before
Hold final technical walk-through.
Send event reminder to attendees (email, SMS, etc.)
Hype your event on social media.
Event Day
Check all equipment is working properly.
Determine team for attendee troubleshooting and technical support.
Continue promoting event on social media.
Send final event reminder to attendees (email, SMS, etc.)
Launch your FIRST virtual event!
After The Event
Beathe. Your first virtual event was a success.
Send a Thank You note to event attendees (email, SMS, etc.)
Distribute post-event collateral (presentation recording, slides, follow-ups, etc.)
Ask event-goers for reviews and suggestions for future events
Share content on your company's social media
Start planning your next event. You're a pro now.